Export Shipping Document Automation that Executes Across Systems
E-Flow turns export shipping documents and ERP shipment data into system actions across port, customs, and logistics platforms. It extracts shipment data, validates it, executes downstream steps, and routes only exceptions to humans.
Shipping Document Engine
ERP and shipment source
Trusted shipment data starts from internal systems.
Shipping Document Engine
Validate → Pre-advise → Register → Submit
Port, customs and logistics
Structured outputs land in connected export systems.
The Bottleneck is The Orchestration across Systems
Manual export flow
E-Flow execution flow
From ERP to Port, Customs, and Logistics Execution
Start from ERP or source shipping data
Shipment data and documents start from ERP or internal systems.
Extract and validate shipment fields
Capture container, voyage, shipper, customs, and terminal fields.
Create port pre-advise records
Validated data prepares port pre-advise records such as Navis N4.
Register cargo with port systems
Cargo registration runs through port workflows such as CMS 2.0.
Execute customs-linked outputs
Customs-linked outputs such as ASYCUDA, eCDN, and VGM are prepared.
Complete logistics gate pass workflow
Validated references complete gate pass and port-entry workflows.
Outputs Generated through The Shipping Workflow
Electronic Pre-Advise
Notify the port that the export container is on the way.
Service Order Container document
Generate cargo registration output from validated data.
eCDN number and eCDN PDF
Produce customs-linked Cargo Dispatch Note outputs.
Gate Pass
Complete the port-entry authorization step.
VGM where required
Support Verified Gross Mass preparation where needed.
Before and After E-Flow
Before E-Flow
- Shipping users manually copy shipment data between systems
- Port, customs, and logistics steps are handled separately
- Errors can appear when the same data is re-keyed several times
- Shipment status is hard to monitor across disconnected portals
- After-hours execution depends heavily on staff availability
After E-Flow
- Shipment data is extracted, validated, and reused across systems
- Port, customs, and logistics actions are executed through one workflow
- Human review is focused only on exceptions and blocked cases
- Shipping teams gain clearer workflow visibility and traceability
- Execution can continue in a 24/7 operating model
Implementation Path for Export Shipping Automation
Map the export workflow
Identify source data, port steps, customs needs, and outputs.
Configure the execution layer
Set extraction, validation, mapping, exceptions, and outputs.
Validate with real shipments
Test representative shipments before production rollout.
Go live and monitor execution
Track throughput, exceptions, outputs, and failed submissions.